A Useful Hack for Repeated Tasks in WorkFlowy

WorkFlowy user Gwynn was trying to add the following as a comment to the post about using tags for dates. She had trouble, so she emailed us. I thought it looked good, so I’m just adding a post 🙂 Thanks Gwynn!!!

To simulate repeating tasks I add a tag to indicate when an item must be repeated (#weekly, #monthly, #annually). When I’ve finished a task I don’t use the Complete button but rather update the #d-yyyy-mm-dd tag to the next due date. Once my date tag is updated the task no longer shows up in my date searches and so it drops off my radar until next time.

e.g. 1

open pool #d-2015-05 #annually

When I’ve completed opening the pool I don’t mark the item as completed but instead update the date tag to #d-2016-05 because I’m using an #annually tag.

Since the tag is updated it will no longer show up in a #d-2015 search (nor a #d-2015-05 search).

e.g. 2

change furnace filter #d-2015-02-13 #monthly

If I’m on top of things and change the filter on the 13th I will update the date tag to #d-2015-03-13 since that’s a month away.

If I don’t get around to changing the filter until the 25th (instead of the 13th like originally planned) I will update the month portion *and* the day portion so that the next time I do a filter check is roughly a month later. So the date tag will become #d-2015-03-25.

You can do a #annual or #monthly search to see what tasks fall under those tags. Also, since you don’t ever actually Complete a task it doesn’t disappear so you can describe in detail what steps to follow without losing them when the task is complete. I find this very useful as I can create a bare bones entry that I can refine over time as I actually do the tasks.

I hope this is information is useful to you.