Embed Shared WorkFlowy Lists in Your Own Account


We have a big announcement: It’s now possible to embed WorkFlowy lists others have shared with you in your own account!

Many of you have requested this feature, and it’s been a long time coming. Getting it to work was tricky and required rewriting a large fraction of our codebase. We’re proud to be releasing the first version today.

Now more about the feature. First, if you’ve never shared a list in WorkFlowy, you should read our blog post on sharing and collaboration.

Prior to this change, the only way to view a list shared by another WorkFlowy user was to view it using the URL that’s generated when they share it. The URL approach is great for sharing quickly, but it can be annoying if you need to keep returning to the same shared list over and over.

The new list embedding feature makes collaboration seamless. If you view the URL for a shared list while logged in, you’ll see a button in the lower right corner of the screen:

Click this button, and the list will instantly be added to your own account. It’s added to the Home level of your account, but you can move it wherever you like.

Lists that you’ve embedded in your account will show up with a special blue aura. Below you can see our collaborative WorkFlowy list (this is where all the magic happens).

You can access their details or remove them by using the special controls that show up when hovering over their bullet.

Lists you’ve embedded in your account will update in near real-time when your collaborators change them, just as they do now for shared URLs. If the owner has enabled editing, you’ll be able to make your own changes to them.

What’s so great about embedding shared lists in your account? First, it means that everything you’re working on is in one place – go to workflowy.com and it’s all there. It’s also all instantly searchable from the same search box. Second, if you have email summaries enabled (look for the checkbox in the Settings dialog), you’ll receive daily updates with all the changes in your account, which includes all your embedded lists. This means you’ll be notified when your collaborators make changes.

Give this feature a spin. We’d love to hear your thoughts.


Workflowy replaces your notebooks, stickies and bloated apps with a simple, smooth digital notebook that makes it easy to get organized and be productive.

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22 Responses

    1. Yeah, us too. It is technically complicated to ensure all the lists stay synchronized, so, that’s why we haven’t done it yet. Enabling embedding at all was a massive undertaking.

    1. Yeah, this helping people learn more about everything they can do with WorkFlowy is important.

  1. Loving WorkFlowy and I too would love to be able to drag items into a Shared list that I have embedded into my own list. For now the only way seems to be to Export/Copy/Paste, but the indented structure seems to get lost in this process.

    Any tips for this?

  2. I would like to know if it is possible to embed my own lists into another lists within my account, so every time I update something I do it once and it would apply to all.

    I use to work with many templates that apply to other templates as subtemplates.

  3. Does this feature work in the free version? This is not clear, and I don’t see the option to add it.

  4. The lower right corner of mine says
    This is a collaborative WorkFlowy. You can create your own.
    It isn’t giving me the option of embedding it.

  5. Hi guys !
    First of all, thanks a lot for the the wonderful app Workflowy is. I use it for my daily life as much as for my professionnal projects.
    Then, I would like you to know this embed feature is geat ! Everything is so fluid, now…

      1. Speaking as a huge fan of Workflowy, I would love to see this feature implemented. I am a subscriber mainly because I love your product and want to see it succeed. This feature would help.

    1. Not yet, but we’ve done a little experimenting. They have a whitelist of sites that are allowed to embed, so we need to get on that list 🙂

      1. is there any place to submit workflowy to that list. i will be the first.

  6. where can i submit general workflowy feature requests? if there isn’t a dedicated system procedure for this, that would be my first feature request!

  7. Hello–for some reason the “save to my account” is visible at top next to This is a collaborative Workflowy but I am unable to click it. Any suggestions? Thanks!

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