Share and Collaborate On Your WorkFlowy Lists


We’re pleased to announce that WorkFlowy now supports sharing and collaboration over any sublist.

This means that you can take anything in your WorkFlowy account and share it as its own separate document or collaborate with others on it. Each shared sublist gets its own URL for you to distribute. Anyone can view or edit (as you choose) without needing to create a WorkFlowy account.

How it Works

What’s cool about WorkFlowy sharing? First, you can turn any portion of your notes or todos into its own document with its own URL. The conversion from “private notes” to “web page” takes only a couple clicks. Even better, any updates you make within your own WorkFlowy account to the shared sublist will be reflected in near-real-time to viewers of the shared document. It’s real-time publishing, with all the power of WorkFlowy.

Imagine I take notes for a class within my WorkFlowy account. At any time, I can share notes for past classes with classmates. I can also share my notes for a class with others as I take them. They’ll see my updates as I enter them.

How to do it

The entire process – private list to shareable link – takes just two clicks: first, click the “Share” option in the hover controls, then click to confirm your share settings.

The coolest part? Everything is fluid. My whole WorkFlowy functions like one (flexible, powerful) piece of paper. I can share parts of the document while maintaining the feel and flexibility of a single page.

Live Collaboration

Collaboration adds another wrinkle. If I enable other people to edit a sublist, they’ll be able collaborate with me on that part of my WorkFlowy account. They’ll see my updates, and I’ll see their updates pop up within the context of my full account.

We’re using WorkFlowy to organize itself. (How meta!) Our collaborative WorkFlowy subtree has a bug tracker (which uses our new tagging feature – more on that coming), feature lists, customer development conversations, and much more.

Give WorkFlowy sharing and collaboration a spin. We’d love to hear your feedback.

Update: You can now embed shared WorkFlowy documents inside your main WorkFlowy document. Here’s the blog post explaining how.


Workflowy replaces your notebooks, stickies and bloated apps with a simple, smooth digital notebook that makes it easy to get organized and be productive.

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18 Responses

  1. Hey the sharing is awesome. We’ve started using Workflowy as a kind of virtual white board. The thing that would put it over the top would be if the daily update emails could be sent to more than one email address. (If you want to get crazy, then let shared users subscribe to particular bullets…)

  2. It’s great to be able to share! I’m wondering if there’s a revision history or page versions, so we can see who edited what or at least revert to an older version of the page?

    I saw that you can see team member updates during live collaboration, but it’s not clear whether these are stored for asynchronous work.

  3. I would so love to share lists from my IOS app. Any chance of that happening? I love Workflowy!!

  4. I started using Workflowy on my Android phone (Galaxy S4) and like it so far. Still finding my way how to best use this app. I really want the SHARE feature for the app to make it more usable.

    Thanks for a simple approach.

    1. All you have to do is click on share which will be blue and it will be shared, so click on shared and then click stop sharing this item

    2. Watch the video above. He shows how to hover over the bullet point, go to sharing and click the unshared button.

  5. If you share a list with somebody can they copy and paste the information somewhere else. The sharing is awesome, i’m concerned if someone close to me can rip off my ideas i share with them. Thank you for such and awesome product!!

  6. It would be nice to have the ability to bold, italicize, and add color coding to certain sub items… Can we do this already, or did I miss those features ?

    1. No color yet (we’re planning on it), but bold/italic, you use the standard control/command+i/b shortcuts.

  7. Adjustments to sharing are still unavailable from the touchscreen version. The dropdown menu at the top right when the node is its own page feels a good place to put this feature.

  8. Hello ! I’ve made already made links with search preset like last-changed or even a specific search, but because the search is absolute, when i share a list, these search links don’t work, do you have any idea on i can do a shared search link ?

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