Dear WorkFlowy: How do I distribute one to all/ all to one?


I received a video with an interesting challenge from Derk, a German music instructor who wanted to see whether he could ditch Excel for WorkFlowy with a specific use case: Was WorkFlowy up to the task of managing which lessons had already been distributed to students – and helping to avoid sending out duplicate content? Continue reading “Dear WorkFlowy: How do I distribute one to all/ all to one?”

Using WorkFlowy as a Note-Taking + Study Retention Tool [Video]


For all those note-takers and academics out there: Connor Bray-Stone is going to walk us through his kick-butt system for taking and reviewing notes in WorkFlowy, in an easy-to-follow video.

His pièce de résistance is a simple, yet smart way of turning reading notes into Q Cards – with the ability to black out keywords for testing -consequently boosting study retention. Continue reading “Using WorkFlowy as a Note-Taking + Study Retention Tool [Video]”

3 Hotkey Hacks as Good as Brand New WorkFlowy Features


Today we’re going on a walkabout with 3 hacks that provide the powerful capabilities of brand spanking new features. I kid you not.

If you’re not quite ready to have your socks blown off, your mind blown and your face melted off (in that exact order), you might want to skip today’s post. I’m saving the best for last… so evidently having your face melted off is the end goal here.

I’ll be walking you through a couple of tailor-made keyboard shortcuts that may massively change the way you use WorkFlowy in a couple of key areas. Continue reading “3 Hotkey Hacks as Good as Brand New WorkFlowy Features”

Archiving in WorkFlowy & the 3/4-Hyphen Filtering Hack


To erase or not to erase…

In the 2004 movie, “Eternal Sunshine of the Spotless Mind,” Joel (Jim Carrey) and Clementine (Kate Winslet) break up. Clementine decides to undergo a procedure to have her memories of Joel erased. When Joel finds out, he also decides to undergo the same procedure – and as the movie unfolds, we find Joel racing against time within the recesses of his own mind to try and safeguard his fading memories of Clementine.

It’s a classic case of not knowing what you’ve got ‘til it’s gone. Does this sound like your relationship with WorkFlowy? I mean, do you have stuff (tasks, etc.) that you might want to safeguard for posterity or just for the record, but you may have deleted some or all of it because it messes with your search results on occasion?

Continue reading “Archiving in WorkFlowy & the 3/4-Hyphen Filtering Hack”

The “??” Filtering Trick Many Have Been Implementing All Along Without Knowing it


I love the tips and tricks that people are emailing me. Please keep them coming! frankman777(at) Today we have a no-brainer from Richard Bird, who we’ll be hearing more from in future posts.

Richard Bird is an application engineer for a transportation company where he builds custom scripts and applications to automate user processes… and he drives a Ford Mustang.

Richard tells me:

I started using this latest tip by accident. I have this odd habit of typing “??” in sentences where I didn’t know what else to write at the moment or where I needed more info. LIGHTBULB… why not just search for “??” to find all of the places where I left the reader hanging? Super simple, no frills. Just works. After a while I had a ton of them in there. Now I am slowly working my way through tidying them up. So it is kind of like a mini todo list. You know like …Define this, what is this?, get this info, etc.

Below is a snippet from my current outline that has the “??” hack. Any time I need to go back and define what a term means, or leave better notes on a subject, I type “??” with a brief note on what I intend to replace it with. Then later I can go back and make the proper changes by simply searching for “??”:

I went ahead and tried out Richard’s tip by typing “??” into my search box and found all of those entries with 2 or more question marks – which returned an interesting mix of head-scratchers that had either automatically been solved over time… or were even still valid items that needed my attention. I’ve got a feeling that this might be a similar case for many of you. The more question marks you add to your search, the deeper you delve into your past (and present) confoundedness.

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