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GREAT PRODUCT. You made exactly the program I’ve been looking for. I would like to suggest a few things..
.
1. When a list is completed, automatically complete the sub-lists.
2. The search feature should be able to draw results from both lists and sub-lists… for instance, if I have a ‘notes’ list and a ‘graphic design’ sub-list, typing in ‘notes graphic’ should pull up the graphic design sub-list, but currently returns nothing.
This is capable of being so much more than just a task list app. Like Evernote, but infinitely more intuitive.
I have to say I prefer the current way that completing a list **doesn’t** autocomplete the sub-items. That way you can easily hide and show a high level list without changing any of the items within it.
Leif H. Asgeirsson
9 years ago
A really great feature would be the ability to put one item in multiple lists, and have changes affect all copies of that item. To illustrate what I mean, in the example below, suppose that instead of having an item in ‘list1’ called ‘linked_item’ and a duplicate item in ‘list2’, both occurences of ‘linked_item’ are the same object. If I edit one of them, the changes are reflected in the other.
* list1
* linked_item
* foo
* list2
* linked_item
But there’s a glaring problem with this: sometimes I might want to have two unrelated items with the same name. In order to distinguish duplicate items from items that are “linked” like this, the text of linked items could begin with a special symbol. For purposes of illustration suppose that symbol is an exclamation point. In the following example, there are two distinct items named ‘foo’, but every occurence of ‘!buy groceries’ refers to the same object.
* today
* !buy groceries
* !work on report
* category1
* !buy groceries
* foo
* category2
* !work on report
* foo
* call joe
This example also illustrates a possible use case of this feature; namely that I can have a to-do list broken down by category, and also a ‘today’ list. When I mark ‘!buy groceries’ as complete in my ‘today’ list, it is simultaneously marked as complete in ‘category1’. Likewise, if I mark ‘!work on report’ as complete in ‘category2’, it will also be marked as complete in ‘today’.
Ugh, my indentations were stripped when the comment was posted, which makes the examples really unhelpful. I’ve reposted the text of my comment with the proper indentation here: http://pastebin.com/q2ab0aEu
john
9 years ago
Would be great if there was a keyboard shortcut where you can zoom into a tag, similar to how you can zoom into a bullet point.
I know that in theory, you can hit ESC, and then type in your tag, but if you could just zoom into the tag where you cursor is currently at, that would really be great!
It would be really useful if I could save a webpage to a workflowy outline. For instance, if I wanted to make an item for this page it would automatically create an item called “What Missing Feature Do You Want Most In WorkFlowy?” and include the URL in the note field. I suppose this could be supported via a bookmarklet, so it could work even on mobile browsers. The new item could initially be added to an “inbox” list, or perhaps the specific list (top level item) could be specified in the bookmarklet?
brandon
9 years ago
The app itself is pretty awesome as it is, but I would love to be able to ‘format’ a sub-list as an ordered list. It could work very similarly to the new bold/italics/underline functionality. Really I just want a way to designate that order is important for some bullets and not important for others. This would be amazing!
I am building a couple of websites and realize that I would LOVE to be able to create a workflowy outline/list and be able to embed it into my website – users would be able to click through it, it would be an online directory for them to access, read only.
It would be very helpful to have ordered (numbered) lists. In the large project plan my organization uses, we would like in our meetings to refer to “item 3”. I know we have # tags, but it’s not the same. Can we have ordered lists, please? Thanks!
[…] you’ll be happy to know that this was the most requested feature in our recent poll of what our users wanted most. We started working on it the day after the poll, so thanks for the […]
Christoph Dollis
9 years ago
Here is a feature which would be so incredibly useful and, I think, very easy to implement.
What often happens is I’ll want to share a list, but I’ll want a sub-list to remain private. So maybe I have some personal notes or items that are for my eyes only.
If we could share a top-level list, but have an option in the drop-down menu marked “My Eyes Only” underneath “Share” that overrode share, that would be amazing.
The highlight around the bullet for the “My Eyes Only” list would then turn some form of red, say, instead of purple. This would remain in effect until turned off, and would allow us to easily protect our privacy while still sharing relevant lists to people.
Otherwise, we’d end up having to make two different lists and try to keep both in sync, which is an incredible pain.
Here is a feature which would be so incredibly useful and, I think, very easy to implement.
What often happens is I’ll want to share a list, but I’ll want a sub-list to remain private. So maybe I have some personal notes or items that are for my eyes only.
If we could share a top-level list, but have an option in drop-down menu marked “My Eyes Only” underneath “Share” that overrode share, that would be amazing.
The highlight around that bullet would then turn some form of red, say, instead of purple. This would remain in effect until turned off, and would allow us to easily protect our privacy while still sharing relevant lists to people.
Otherwise, we’d end up having to make two different lists and try to keep both in sync, which is an incredible pain.
I wanted to add another suggestion: I’d like WF to auto log out when I leave the page, or at least when I restart the computer. I like to use it on multiple computers and would prefer no one else have easy access.
This is a killer resource as-is. If you did NOTHING other than bug fixes, it would hold it’s own. So I might ask you to consider the opportunity cost of excessive development versus doing nothing (after all you’ve got twins, so this is something to consider seriously – go ahead and ask your wife!). How many apps start out awesome, and add a bunch of crap in response to ‘passionate’ edge-casers – which dilutes their value. If I wanted to grow my base, I would focus on integration with apps/platforms that are already ubiquitous. It seems like a good way to leapfrog the development needed to add features, and a way to compete with other task-management software rather than versioning/project-management software.
I use workflowy to track/increase my personal productivity, so I don’t care about collaboration. At work I use Salesforce/Atlassian (Atlassian has a great suite of products btw. Salesforce sucks.) If I were an independent contractor, I might use Workflowy in conjunction with a CRM or something. It would really depend on ease of integration. However, workflowy really shines for personal productivity, and what I would do is align development with principles/research on how to work efficiently and increase productivity. I wouldn’t underestimate your UI either i.e. I wouldn’t go adding shit to it, because being able to hide what you’re not working on reduces distraction – something that is undervalued – and which does not translate well into advertising-driven revenue. What I might try to do is partner with other companies/developers focused on increasing productivity. For example, I love using focus@will, which is a good way to create focus. Hope this helps. I consider it a debt I owe, since workflowy helps me so much.
I’m also 100% about protecting what WorkFlowy is now and being very careful and minimalistic in expanding features to protect what makes it so simple and essentially simple and awesome today.
There are some things that can be done that don’t risk this so much… the Droid app, an API, true standalone (not cloud-based) desktop app. And certainly other things mentioned above. A lot of it might come down to both what is added and perhaps sometimes more so, how what is added is added.
But keeping what makes it awesome as is today is a top priority desire for this daily user also.
Okay, here is my suggestion. I really like using Pomodoro technique. Having a Pomodoro screen/section where you could drag/drop your current tasks and then set timers/sessions for Pomodoris. I don’t know if there’s anything else out there like this. It aligns with my last suggestion in terms of focusing on individual productivity and integrating with other productivity tools.
I’m reading my comments from over a year ago. I’m still of the same mind. But I wanted to add, that this idea of creating dedicated apps is also a bad idea. Not only is it another platform to support, but you also have to jump through hoops to get it in some stupid app store. I have the mobile web version up on Android. Brilliant. Easy. Congruent with the web experience. It’s tempting to tinker, but don’t you have better things to do with your lives? You have twins now. You probably should be trying to get some sleep.
Some improvements in search. I’ve noticed that while searching You can write ‘OR’ and it will work as SQL ‘OR’, e.g. ‘#now OR #asap’ will show notes for both search, that is really helpful. I would like to search with ‘NOT IN’ option, e.g. ‘#asap NOT IN #work’ or ‘#doBuy NOT IN personal’. It’s frustrating when my boss asks what I have to work right now and something like ‘Buy gift for anniversary #asap’ pops out 😀
The only thing I’d love to have added is a changelog for your workflowy that filters itself depending on which node you’re zoomed in on.
I do all of my project management inside of workflowy, and while the email digests are great, I’d like to be able to zoom down into a project and see exactly when it was last updated, when the last item was closed, who has made changes etc.
I pictured it being either an optional sidebar (like the popup keyboard shortcut window with a scrollable log) or something you can navigate to on the hover menu for a node.
This is a really interesting idea, and something we’ll certainly want to do in some fashion. I think I’ve imagined it as a sidebar of some sort too.
One issue we have to address is how to add additional info like this to WorkFlowy without cluttering it too much. I’ve been thinking of using a single hideable sidebar on the right that contains whatever “components” you choose to have there (recent searches, starred pages, changelog, view options, etc), but that’s just one idea.
I think it’s the kind of information that doesn’t need to be in the main flow of the program, which is what got me thinking about something like the scrollable version of the help popup or something modal like the export menu.
If it’s a sidebar it could be as simple as the history for the currently selected item, maybe with an option for the rollup of all the change events for the children underneath it.
JD
9 years ago
I would love to see a dedicated Mac app (no html-page wrapper based on Chrome – I could have used “Fluid” instead) and local data (I don’t want personal or clients data on servers located around the world).
Ditto to that! And for PC as well! I also requested this above at some point. I’m sure there are plenty of personal and business cases where current usage is limited for this reason.
sityu
9 years ago
Keyboard navigation on desktop browser version would be an essential feature.
Like in checkvist.com:
-arrows to navigate (right-left=open-close node); F2 to edit (arrows navigation is to move highlighting only);
-ctrl+arrows to rearrange.
I strongly suggest uservoice to gather user experiences, suggestions.
I think no other major features are missing. Some marketing would be good, because I don’t want to lose this excellent service! I think you should put some adwords into the app, for the mentioned reason (the adword is the smaller bad than losing the service).
Thanx!
I tried to import one of my checkvist lists, and it worked seamlessly (checkvist export to html view – select & copy – simply paste into workflowy).
example
9 years ago
When is the WorkFlowy team going to get back to us about their next steps?
Or about anything!!! Their last post was 2 months ago….
Even the busiest person on earth has time to write some words if he wants to. So bud for the brilliant community of Workflowy users…
I get your point, but to be frank, I’m cool with them taking their time and not rushing–they’ve got a great service (my favourite) and I don’t want them to muck it up with bloat.
He could write more blog posts, but since he hasn’t yet added a new feature to the product, I don’t know what they’d profitably be about. Seems to me this is still the most relevant post as he’s gathering data about what to build next and, presumably, building something.
But he won’t want to annoy people by overpromising and underdelivering, including in terms of delivery date. Also, perhaps he’s not working 70-hour weeks–no reason he should!
Haha. My wife and I just had twin baby girls at the beginning of February. So, I’m not sleeping at all, and just trying to squeeze in a few hours of work per day between the crazy amount of work that’s taking care of two babies who don’t want to sleep.
Congratulations on the twin girls! Your life will never be the same, but you’ll eventually get the hang of it, like riding a bike, ha ha. I love workflowy, thanks so much for an awesome product!
Congratulations on the twin girls! Your life will never be the same, but you will eventually get the hang of it, like riding a bike. I love workflowy, thanks for an awesome product!
Jesse congrats and respect!!
Workflowy is awesome and improvements can wait!
Now I know why you don’t post and I agree that this should be your number one priority. You should make an announcement (a post) to the workflowy community!
Enjoy the time with your wife and your little angels!
This comes from a father of 6 kids 😉
I am finding that sometimes, when switching among my iPad, iTouch, and desktop PC, the older version of an item somehow reasserts itself. We have all seen how when you open Workflowy on a device you haven’t opened it on in a while, it first shows the old, non-updated iteration. Then before your very eyes, it updates. But I’ve had situations where I go to an item, it is not updated, and then just by my having “visited” that item, it confuses the system into thinking I have changed it back–and now it is changed back on every device when I go there. Not good, obviously! Is there any way around this short of using it on only one device?
Lena R
9 years ago
I would LOVE for Workflowy to have the capability to hyperlink any text I enter — I’d select a word or two and press Ctrl-K or right-click to attach a hyperlink to make that text clickable. I would then marry Workflowy’s oulining forte to Evernote’s lack thereof *, and would be in absolute heaven. Right now I can paste hyperlinks but the URLs clutter up my outline, so I never use that. Thanks for your consideration! (*a common complaint in user forums, see for example http://discussion.evernote.com/topic/20370-how-to-do-outlining/page-4)
Would this be to connect two items in workflowy, or to link to third party stuff (eg evernote)?
Web links already work…
Connecting items in workflowy would be awesome. That way, if one item is dependant on another one being complete first (eg “organise books” needs “buy bookshelf” done first – one is a shopping errand; one is a house errand, so they are in different lists) then you could connect the two.
If there are going to be due dates, etc. it also needs some kind of notification system. How this is implemented is key. Not only do you want to see all due or overdue tasks at a glance, you also want to see all tasks with due dates ordered by those dates.
Just settling into workflowy over the last few days.
You can do due dates with tags. Here’s an article about it: http://blog.workflowy.com/2015/03/06/a-useful-hack-for-repeated-tasks-in-workflowy/
So tag anything with #due-15-12-01 (yy-mm-dd means you get more specific as you type a more specific date – you could search for #due-15 and get all this year’s items, keep typing …-12 and get all of December etc).
THEN (and this is pretty cool) at the beginning of each day, search for today’s date and star that page. You now have your to do list for today right there, still using the hierarchy it already had.
You can do this now – no need for extra bells and whistles.
There are a lot of good ideas here, but I don’t see anything compelling, other than the API, which aligns with my original thoughts about allowing integration with other tools. Idle hands are the devils workshop (which in this case just means scope creep) If you just need something else to keep you occupied (what, twins aren’t enough?!) go build something else. These platform-specific apps are just drudgery to maintain, unless it’s some HTML5 with a tiny syncable db on the back-end, you’re going to create your own monster. I’ve used it on Android. You know what’s awesome?! It’s pretty much the same as the web app. Go figure.
Peter
9 years ago
Scoping tags, or separating parts of my tree into entirely separate documents.
I use Workflowy to store jottings, ideas, notes etc – and I also use it to outline a couple of books I’m writing, and collect ideas for the books. What’s becoming increasingly confusing is tags overlapping – e.g. a tag of ‘#marketing’ in my jottings may be ideas for me to do for my business – in my book however it’s trying to group jottings for a critique on the ethics of marketing. They’re separate, and when I search #marketing I don’t want to see both – but I do.
There’s at least potentially a couple quick workarounds for your issue built into Workflowy already as follows:
1) The search filtering is focused on just the parent/child items for the branch of your WF content your currently “zoomed in” on.
So if you have separate branches for your business vs this or that book, you can “zoom in” on the one you’re interested in and then do your #marketing search from that point and you should only see the tagged content on that branch of your WorkFlowy.
You can also make doing this faster by using WorkFlowy’s “star pages” feature – by either “starring” the “zoomed” in branches you use and want to search within specifically often – or even “starring” the specific filtered search view you want to regularly pull itself as a “starred” page.
You can see how to use “star pages” in the WF > Help > How To videos list.
Workflowy is an ingenious idea. An endless heirarchy thats easy to manage. And Tagging feature = awesome.
But I’d like to see added: The ability to highlight text. And an insert media feature (for pictures, especially. Video and pdf would be nice too)
Add a few more features and I’m sold!
Thanks
Ben
9 years ago
I’m now going deep with tags – several hundred so far. Find and replace would be fantastic. Otherwise, it takes me rather a long time to work through existing content when improving my Workflowy structure. Oh and thanks for the bold and italics – over the past week, I have improved my Workflowy’s UI immensely.
The ability to add drawings would be incredibly helpful. Adding pictures would be great, and being able to use a stylus to draw would be even more helpful
I would love to see a way for Tags to affect style. For instance allow certain tags to bold, italicize, capitalize all letters, or change colors (font color and/or background color). It would also be nice if you could turn the tag-sensitive styling on or off.
I think it would also be useful to be able to sort lists by date or tags.
Christoph Dollis
9 years ago
What about some way of sharing the entire top-level and all sub-levels with someone, instead of just lists (would be done on the home-page from the top-right drop-down arrow)?
Maybe this would be a Pro feature or you’d have to consider how to price it, but it could be more convenient than sharing each individual list and top-level item.
GQ
9 years ago
Reminder！
Christian
9 years ago
What about a real standalone desktop app for MacOS and Windows?
Antonis
9 years ago
I have just voted for an official offline android app.
I am an ex iOS user (for 5 years).
I now use android smartphones and I am very happy about my change for a number of reasons but….
Apps in Google Play usually lucks in functionality comparing the same apps in AppStore.
This is the case in Workflowy third party app. It just sucks!!!
We need the usability and stability of the iOS app in Android!
We need an official Workflowy offline android app.
Check how an other smart software developer (Toodledo) solved the same problem (perfect official iOS app / problematic third party android app) via crowd-sourcing: https://backer.app.net/toodledo
Hope it helps…
e.g. Please don’t forget that many (if not most!) mobile “power” users all over the world now turn to the android environment for its flexibility and power.
I use iPhone, but I see the point of an Android app since so many potential users use it. Also, I want WorkFlowy to succeed/excel so I can continue to use it.
The possibility to insert and edit hyperlinks (including server/computer links) to refer each task to it’s folder location.
djwilkins
9 years ago
Ooh – got another one to request!
Please make it so we can create “links” inline as part of the text in a list item that when clicked will jump to a saved “bookmark” view somewhere else in our workflowy structure.
I just had this idea come up as I’m reconciling two similar items in different places in my structure – but where it logically makes sense for the subject to be reference in both places. And so being able to say “See [X Section:link]” and to click on that and jump to the other would be fantastic!
Please add it to the list if you think its a good idea.
Wouldn’t that be kind of difficult? Items don’t so much have a name as a note/date. Names can be incredibly long. Mine definitely are..
Date would be okay though. Maybe. In typing “see: [blahblah]”, the blah could have a prefix to indicate it is an inside-hyperlink, say “[]”. Then as soon as one types “[“, an autocomplete popup (alike to the current ones for @tags and #tags) could come up.
Because the only absolute identifier (of a sort) is probably the date of when an item was made, one could type the date in a way that imitates common gtd-apps; “today” or “08-08-2014” or “8 July 2014” etc etc, and then an autocomplete of items matching that date could show up. Say there’ are three notes. then the autocomplete on typing “[08 July” could be:
– item1 item1 continued to here.
– item2, a long item. truncated with “..:”.
– item3.
Another way is to simply softlink instead of duplicating items to auto retain changes in the origin as well as the softlinked area. If that makes sense. But just how much of an overhaul of the code that would require..Anybody else have better ideas to integration?
djwilkins
9 years ago
Just thought of this!
But would really love the ability to use an “ORDERBY” search functionality so the filtered search results can be displayed in regards to a priority value of some kind (maybe a “Que” metadata value?) rather than only returnable in an order based on their placement in overall logical WorkFlowy structure of one’s.
In particular, I’d love to be able to order them to see them – top to bottom – in the order I intend to work them. And so, being able to search using this type of “ORDERBY” function and say that using some type of metadate or other type of tag maybe so one can quickly adjust the entries otherwise resulting in ones search to display them in a working order – would be very nice 🙂
As always, love the product! And look forward to seeing what you guys do next.
Some typos above… but basically just want to be able to search / filter in a way that orders the results in an order I intend to work (from top to bottom) and not necessarily just in the order that they appearing in my overall logical workflowy structure ; )
That’s a great suggestion ; and using some kind of ORDERBY function would stay in line with the design principles of workflowy (as few buttons as possible).
I see lots of potential logical problems with this though ; let’s say I sort my entries by date, then move some around ; how would this action translate in terms of the actual “logical ordering” of my workflowy document ?
I think when elements are sorted you would have to prevent any kind of “moving” action.
Great point! And a fun puzzle to think about as slightly makes my mind dizzy haha.
But I have to agree – most if not all moving really would need to be locked out with this type of filter search as you say. Else things would likely get must up in dramatic and unexpected ways ; )
OR… perhaps the only moving available would be in regards to moving items in terms of the ORDERBY priority! Say if it used some special Que metadata value (this item is 1, 2, 3). The moving in this mode, could automatically reassign the Que #’s based on the order you adjusted them into (but not actually “move” the items in terms of their actual / logically placement in your WorkFlowy structure itself.
Would love an option to mark a whole tree as complete
This is an important and great suggestion.
And I have to say, I almost never use Workflowy’s ability to strike out tasks. Unfortunately, WorkFlowy’s strikeout tasks feature as it’s currently implemented has a major flaw.
In Google tasks and most other similar programs, if you un-strikeout a sub-task, the top-level tasks are automatically un-stricken as well. This alerts you that there’s some work to be done underneath the top-level task.
WorkFlowy pointedly does not do this, which means errors are inevitable when one forgets to also un-strikeout all the top-level tasks. It also causes these extra steps. Further, because WorkFlowy doesn’t use checkboxes, this is yet all the more more cumbersome.
This is a big usability flaw in the otherwise amazing WorkFlowy.
I second that ; striking a top-level entry should automatically strike all children of this entry ; and the opposite, unstriking a sub-entry should automatically unstrike the immediate top-level entry (if it was crossed in the first place)
ed
9 years ago
Would love an option to mark a whole tree as complete 😉
As for Android app, I’m quite happy with chome beta’s ability to add workflowy to the home screen as a webapp – now if only I could get the shift indent buttons to work with it – half suspect it’s a problem at my end but haven’t had a chance to play around properly to try and fix the issue.
I have problems with the indents on the Android Chrome browser as well. I noticed that after creating a new bullet, you have to go to a different bullet and back to the new one before it will react to the indent button.
OOPS, formatting got messed up from above, lemme try again
If there was a list like this:
-A
—-B
——-C
(C is in B, and B is in A)
– If I am zoomed into bullet point B (ie B is the root), and my cursor was hovering over C
-when I do ctrl + shift + left on C,
-then I expect A to be set as the root bullet point and C to be moved to the same level as B (ie a sub-bulletpoint of A)
– If I am zoomed into bullet point B (ie B is the root), and my cursor was hovering over C
-when I do ctrl + shift + left on C,
-then I expect A to be set as the root bullet point and C to be moved to the same level as B (ie a sub-bulletpoint of A)
Thanks!
Martin Gjerde
9 years ago
Voted for Reminders, but also want to show support for the Find/Replace-suggestion. Can’t count how many times I’d wanted that support. The nature of workflowy makes it so easy to restructure your information, and is a major selling point in my opinion. The Find/Replace functionality is the missing link when it comes to restructuring/renaming.
Also one minor thing. I would really really like to be able to toggle display of entire notes in the tree. As of now I can only see the whole note when zoomed in or when editing the note. Maybe a toggle much like the display of completed items?
Thanks for a truly wonderful and unique product!
/Martin
Christoph Dollis
9 years ago
IF you put in dates and reminders, can you please, please, please, please give us the option of ISO-8601 formatting?
I rapidly enter today’s date by having an AutoHotKey set up to use the system date – using ISO format. If I put the date at the start of a line that’s when I started the note or had the idea. If the date is at the end then that is when I finished it. As Christoph & others are aware, use of this format makes it SO easy to filter by date.
Multiple selections are missing in this voting form as well.
Christoph Dollis
9 years ago
Come to think of it, my last feature request is not very important to me anymore because with the new bolding and italics option, I’m going to use some combination of those to highlight top-level lists (instead of my symbols) and indent sub-lists underneath them. That way, when I search for tags, the top-level list(s) are shown, so problem solved.
But email to create a new item would be a huge boon.
Christoph Dollis
9 years ago
One thing that would be extremely helpful is to be able to designate an item as always viewable.
What I do is use items as dividers since I’m using a variation of Michael Linenberger’s Master Your Workday Now system.
Basically as horizontal lines separating items (highest priority below one line, lower priority below another line, still lower priority below another line, etc.). I also have a tickler file set up where every day of the month is its own item.
When I search with tags:
#Call #relationships
I may see these show up:
#Call Brian Thomas about deal progress @relationships
#Call Jennifer about Jim's birthday party @relationships
The problem is I don’t know if this is high priority or not, current or not, etc. But if I could designate certain list items as always viewable, even when searching with tags, then it would show up like this:
@ChristophDollis you could achieve that by having a webpage with several frames. Have the top few frames always have open those URLs you want to have open, and the bottom frame be your ‘free moving’ workflowy.
Or the way I do it is I have the Offline Workflowy app as my ‘free moving’ workflowy for note taking and processing, and some other shortcut keys in Fingertips to summon specific pages when I need them. (Daysheet, InputProcessing, OutputProcessing, Dayplanning, Meeting) etc etc.
Christoph Dollis
9 years ago
Add item by email.
As I see it, you would designate one list for this only and this, since it’s only one list, would be turned on or off in settings to avoid cluttering the UI – but you could move it around where you need it just the same as any other list. Also it would be nice if it could be renamed to suit us, but if not, “Inbox,” would be the name.
The bullet for it would be marked differently in some way, such as being highlighted green or red, similar to how shared items are highlighted purple.
Any item added by email would be placed as a normal, everyday bullet point beneath it with the email subject line becoming the title, the body of the email becoming the note for the item, @tag #tag in the subject line or body becoming tags, and – in a perfect world – attachments being auto-saved to DropBox with some type of link, possibly an icon/text link, to it.
This last bit about attachments could possibly be a pro feature.
Anyway, that is how I envision it working.
P.S. You may or may not want to include markup for bold and italics.
Spreadsheets. The only time I am forced to make lists outside of Workflowy is when I need my list formatted in a spreadsheet and then I turn to Google Spreadsheets.
I would use these all the time. Instead of TAB indenting, it would create new columns. And when you press ENTER it creates new rows. Doesn’t have to be feature rich, just a grid layout plus the usual formatting capabilities.
Would require a popup in the UI but would really help when creating a repository of links (My lists are cluttered with long unformatted URLs now)
Please?
Kaleo
9 years ago
I would like the option to hide the highlight in search results. At least for the tags. I find it very distracting to have a yellow highlight of tags when I a looking at my task list.
Even better would be to allow tags to be hidden in search results. Makes for a clean, focussed list.
djwilkins
9 years ago
I also just want to add – and not as a vote or anything – as more than anything I just love the tool as it is – but I am really excited about how meaningful a WorkFlowy API will be (which I know is on your guys list) after Due Dates are added…
It’ll be cool to see how that can be used by people to create a visual calendar view of things – and the like. I suppose the Reminders function could be meaningful with API as well.
Looking forward to see what people make of the possibilities there ; )
When collaborating with other I have not idea which nodes have been modified by other people. It would be valuable to be able to highlight or filter which nodes have been modified recently.
I would love to have an API in workflowy, I could integrate that with Slack (which we use at work) and keep everyone up to date with what Im doing, what I’ve done and what I plan for the day
Workflowy replaces your notebooks, stickies and bloated apps with a simple, smooth digital notebook that makes it easy to get organized and be productive.
GREAT PRODUCT. You made exactly the program I’ve been looking for. I would like to suggest a few things..
.
1. When a list is completed, automatically complete the sub-lists.
2. The search feature should be able to draw results from both lists and sub-lists… for instance, if I have a ‘notes’ list and a ‘graphic design’ sub-list, typing in ‘notes graphic’ should pull up the graphic design sub-list, but currently returns nothing.
This is capable of being so much more than just a task list app. Like Evernote, but infinitely more intuitive.
I have to say I prefer the current way that completing a list **doesn’t** autocomplete the sub-items. That way you can easily hide and show a high level list without changing any of the items within it.
A really great feature would be the ability to put one item in multiple lists, and have changes affect all copies of that item. To illustrate what I mean, in the example below, suppose that instead of having an item in ‘list1’ called ‘linked_item’ and a duplicate item in ‘list2’, both occurences of ‘linked_item’ are the same object. If I edit one of them, the changes are reflected in the other.
* list1
* linked_item
* foo
* list2
* linked_item
But there’s a glaring problem with this: sometimes I might want to have two unrelated items with the same name. In order to distinguish duplicate items from items that are “linked” like this, the text of linked items could begin with a special symbol. For purposes of illustration suppose that symbol is an exclamation point. In the following example, there are two distinct items named ‘foo’, but every occurence of ‘!buy groceries’ refers to the same object.
* today
* !buy groceries
* !work on report
* category1
* !buy groceries
* foo
* category2
* !work on report
* foo
* call joe
This example also illustrates a possible use case of this feature; namely that I can have a to-do list broken down by category, and also a ‘today’ list. When I mark ‘!buy groceries’ as complete in my ‘today’ list, it is simultaneously marked as complete in ‘category1’. Likewise, if I mark ‘!work on report’ as complete in ‘category2’, it will also be marked as complete in ‘today’.
Ugh, my indentations were stripped when the comment was posted, which makes the examples really unhelpful. I’ve reposted the text of my comment with the proper indentation here: http://pastebin.com/q2ab0aEu
Would be great if there was a keyboard shortcut where you can zoom into a tag, similar to how you can zoom into a bullet point.
I know that in theory, you can hit ESC, and then type in your tag, but if you could just zoom into the tag where you cursor is currently at, that would really be great!
Thanks!
That’s a good idea!
It would be really useful if I could save a webpage to a workflowy outline. For instance, if I wanted to make an item for this page it would automatically create an item called “What Missing Feature Do You Want Most In WorkFlowy?” and include the URL in the note field. I suppose this could be supported via a bookmarklet, so it could work even on mobile browsers. The new item could initially be added to an “inbox” list, or perhaps the specific list (top level item) could be specified in the bookmarklet?
The app itself is pretty awesome as it is, but I would love to be able to ‘format’ a sub-list as an ordered list. It could work very similarly to the new bold/italics/underline functionality. Really I just want a way to designate that order is important for some bullets and not important for others. This would be amazing!
I am building a couple of websites and realize that I would LOVE to be able to create a workflowy outline/list and be able to embed it into my website – users would be able to click through it, it would be an online directory for them to access, read only.
It would be nice to be able to change the keyboard shortcuts!
It would be very helpful to have ordered (numbered) lists. In the large project plan my organization uses, we would like in our meetings to refer to “item 3”. I know we have # tags, but it’s not the same. Can we have ordered lists, please? Thanks!
Yes! On a list by list basis. Numbers instead of bullets could be so useful to me in certain places.
Have to agree this would save me time, often. I do it manually, and it’s a pain. It’s also a pain to export.
[…] you’ll be happy to know that this was the most requested feature in our recent poll of what our users wanted most. We started working on it the day after the poll, so thanks for the […]
Here is a feature which would be so incredibly useful and, I think, very easy to implement.
What often happens is I’ll want to share a list, but I’ll want a sub-list to remain private. So maybe I have some personal notes or items that are for my eyes only.
If we could share a top-level list, but have an option in the drop-down menu marked “My Eyes Only” underneath “Share” that overrode share, that would be amazing.
The highlight around the bullet for the “My Eyes Only” list would then turn some form of red, say, instead of purple. This would remain in effect until turned off, and would allow us to easily protect our privacy while still sharing relevant lists to people.
Otherwise, we’d end up having to make two different lists and try to keep both in sync, which is an incredible pain.
Sorry for the double post!
Here is a feature which would be so incredibly useful and, I think, very easy to implement.
What often happens is I’ll want to share a list, but I’ll want a sub-list to remain private. So maybe I have some personal notes or items that are for my eyes only.
If we could share a top-level list, but have an option in drop-down menu marked “My Eyes Only” underneath “Share” that overrode share, that would be amazing.
The highlight around that bullet would then turn some form of red, say, instead of purple. This would remain in effect until turned off, and would allow us to easily protect our privacy while still sharing relevant lists to people.
Otherwise, we’d end up having to make two different lists and try to keep both in sync, which is an incredible pain.
I wanted to add another suggestion: I’d like WF to auto log out when I leave the page, or at least when I restart the computer. I like to use it on multiple computers and would prefer no one else have easy access.
This is a killer resource as-is. If you did NOTHING other than bug fixes, it would hold it’s own. So I might ask you to consider the opportunity cost of excessive development versus doing nothing (after all you’ve got twins, so this is something to consider seriously – go ahead and ask your wife!). How many apps start out awesome, and add a bunch of crap in response to ‘passionate’ edge-casers – which dilutes their value. If I wanted to grow my base, I would focus on integration with apps/platforms that are already ubiquitous. It seems like a good way to leapfrog the development needed to add features, and a way to compete with other task-management software rather than versioning/project-management software.
I use workflowy to track/increase my personal productivity, so I don’t care about collaboration. At work I use Salesforce/Atlassian (Atlassian has a great suite of products btw. Salesforce sucks.) If I were an independent contractor, I might use Workflowy in conjunction with a CRM or something. It would really depend on ease of integration. However, workflowy really shines for personal productivity, and what I would do is align development with principles/research on how to work efficiently and increase productivity. I wouldn’t underestimate your UI either i.e. I wouldn’t go adding shit to it, because being able to hide what you’re not working on reduces distraction – something that is undervalued – and which does not translate well into advertising-driven revenue. What I might try to do is partner with other companies/developers focused on increasing productivity. For example, I love using focus@will, which is a good way to create focus. Hope this helps. I consider it a debt I owe, since workflowy helps me so much.
Completely agree.
I’m also 100% about protecting what WorkFlowy is now and being very careful and minimalistic in expanding features to protect what makes it so simple and essentially simple and awesome today.
There are some things that can be done that don’t risk this so much… the Droid app, an API, true standalone (not cloud-based) desktop app. And certainly other things mentioned above. A lot of it might come down to both what is added and perhaps sometimes more so, how what is added is added.
But keeping what makes it awesome as is today is a top priority desire for this daily user also.
Okay, here is my suggestion. I really like using Pomodoro technique. Having a Pomodoro screen/section where you could drag/drop your current tasks and then set timers/sessions for Pomodoris. I don’t know if there’s anything else out there like this. It aligns with my last suggestion in terms of focusing on individual productivity and integrating with other productivity tools.
I’m reading my comments from over a year ago. I’m still of the same mind. But I wanted to add, that this idea of creating dedicated apps is also a bad idea. Not only is it another platform to support, but you also have to jump through hoops to get it in some stupid app store. I have the mobile web version up on Android. Brilliant. Easy. Congruent with the web experience. It’s tempting to tinker, but don’t you have better things to do with your lives? You have twins now. You probably should be trying to get some sleep.
The shortcuts on mac currently are also hard to use. Too many conflicts with system ones.
Yeah, hear you on that. We need to change them, is sad that mac has gradually taken over all the shortcuts.
Some improvements in search. I’ve noticed that while searching You can write ‘OR’ and it will work as SQL ‘OR’, e.g. ‘#now OR #asap’ will show notes for both search, that is really helpful. I would like to search with ‘NOT IN’ option, e.g. ‘#asap NOT IN #work’ or ‘#doBuy NOT IN personal’. It’s frustrating when my boss asks what I have to work right now and something like ‘Buy gift for anniversary #asap’ pops out 😀
The only thing I’d love to have added is a changelog for your workflowy that filters itself depending on which node you’re zoomed in on.
I do all of my project management inside of workflowy, and while the email digests are great, I’d like to be able to zoom down into a project and see exactly when it was last updated, when the last item was closed, who has made changes etc.
I pictured it being either an optional sidebar (like the popup keyboard shortcut window with a scrollable log) or something you can navigate to on the hover menu for a node.
This is a really interesting idea, and something we’ll certainly want to do in some fashion. I think I’ve imagined it as a sidebar of some sort too.
One issue we have to address is how to add additional info like this to WorkFlowy without cluttering it too much. I’ve been thinking of using a single hideable sidebar on the right that contains whatever “components” you choose to have there (recent searches, starred pages, changelog, view options, etc), but that’s just one idea.
I think it’s the kind of information that doesn’t need to be in the main flow of the program, which is what got me thinking about something like the scrollable version of the help popup or something modal like the export menu.
If it’s a sidebar it could be as simple as the history for the currently selected item, maybe with an option for the rollup of all the change events for the children underneath it.
I would love to see a dedicated Mac app (no html-page wrapper based on Chrome – I could have used “Fluid” instead) and local data (I don’t want personal or clients data on servers located around the world).
Ditto to that! And for PC as well! I also requested this above at some point. I’m sure there are plenty of personal and business cases where current usage is limited for this reason.
Keyboard navigation on desktop browser version would be an essential feature.
Like in checkvist.com:
-arrows to navigate (right-left=open-close node); F2 to edit (arrows navigation is to move highlighting only);
-ctrl+arrows to rearrange.
I strongly suggest uservoice to gather user experiences, suggestions.
I think no other major features are missing. Some marketing would be good, because I don’t want to lose this excellent service! I think you should put some adwords into the app, for the mentioned reason (the adword is the smaller bad than losing the service).
Thanx!
I tried to import one of my checkvist lists, and it worked seamlessly (checkvist export to html view – select & copy – simply paste into workflowy).
When is the WorkFlowy team going to get back to us about their next steps?
Or about anything!!! Their last post was 2 months ago….
Even the busiest person on earth has time to write some words if he wants to. So bud for the brilliant community of Workflowy users…
I get your point, but to be frank, I’m cool with them taking their time and not rushing–they’ve got a great service (my favourite) and I don’t want them to muck it up with bloat.
He could write more blog posts, but since he hasn’t yet added a new feature to the product, I don’t know what they’d profitably be about. Seems to me this is still the most relevant post as he’s gathering data about what to build next and, presumably, building something.
But he won’t want to annoy people by overpromising and underdelivering, including in terms of delivery date. Also, perhaps he’s not working 70-hour weeks–no reason he should!
Haha. My wife and I just had twin baby girls at the beginning of February. So, I’m not sleeping at all, and just trying to squeeze in a few hours of work per day between the crazy amount of work that’s taking care of two babies who don’t want to sleep.
Congratulations on the twin girls! Your life will never be the same, but you’ll eventually get the hang of it, like riding a bike, ha ha. I love workflowy, thanks so much for an awesome product!
Congratulations on the twin girls! Your life will never be the same, but you will eventually get the hang of it, like riding a bike. I love workflowy, thanks for an awesome product!
Jesse congrats and respect!!
Workflowy is awesome and improvements can wait!
Now I know why you don’t post and I agree that this should be your number one priority. You should make an announcement (a post) to the workflowy community!
Enjoy the time with your wife and your little angels!
This comes from a father of 6 kids 😉
Hi and congratulations Jesse,
Sorry if my comment sounded rather demanding, it was honestly only meant as a wonder of what was going on.
Best wishes to you and your newly expanded family 😀
I am finding that sometimes, when switching among my iPad, iTouch, and desktop PC, the older version of an item somehow reasserts itself. We have all seen how when you open Workflowy on a device you haven’t opened it on in a while, it first shows the old, non-updated iteration. Then before your very eyes, it updates. But I’ve had situations where I go to an item, it is not updated, and then just by my having “visited” that item, it confuses the system into thinking I have changed it back–and now it is changed back on every device when I go there. Not good, obviously! Is there any way around this short of using it on only one device?
I would LOVE for Workflowy to have the capability to hyperlink any text I enter — I’d select a word or two and press Ctrl-K or right-click to attach a hyperlink to make that text clickable. I would then marry Workflowy’s oulining forte to Evernote’s lack thereof *, and would be in absolute heaven. Right now I can paste hyperlinks but the URLs clutter up my outline, so I never use that. Thanks for your consideration! (*a common complaint in user forums, see for example http://discussion.evernote.com/topic/20370-how-to-do-outlining/page-4)
I agree with this as well-I want Hyperlinks!
Would this be to connect two items in workflowy, or to link to third party stuff (eg evernote)?
Web links already work…
Connecting items in workflowy would be awesome. That way, if one item is dependant on another one being complete first (eg “organise books” needs “buy bookshelf” done first – one is a shopping errand; one is a house errand, so they are in different lists) then you could connect the two.
If there are going to be due dates, etc. it also needs some kind of notification system. How this is implemented is key. Not only do you want to see all due or overdue tasks at a glance, you also want to see all tasks with due dates ordered by those dates.
Just settling into workflowy over the last few days.
You can do due dates with tags. Here’s an article about it: http://blog.workflowy.com/2015/03/06/a-useful-hack-for-repeated-tasks-in-workflowy/
So tag anything with #due-15-12-01 (yy-mm-dd means you get more specific as you type a more specific date – you could search for #due-15 and get all this year’s items, keep typing …-12 and get all of December etc).
THEN (and this is pretty cool) at the beginning of each day, search for today’s date and star that page. You now have your to do list for today right there, still using the hierarchy it already had.
You can do this now – no need for extra bells and whistles.
There are a lot of good ideas here, but I don’t see anything compelling, other than the API, which aligns with my original thoughts about allowing integration with other tools. Idle hands are the devils workshop (which in this case just means scope creep) If you just need something else to keep you occupied (what, twins aren’t enough?!) go build something else. These platform-specific apps are just drudgery to maintain, unless it’s some HTML5 with a tiny syncable db on the back-end, you’re going to create your own monster. I’ve used it on Android. You know what’s awesome?! It’s pretty much the same as the web app. Go figure.
Scoping tags, or separating parts of my tree into entirely separate documents.
I use Workflowy to store jottings, ideas, notes etc – and I also use it to outline a couple of books I’m writing, and collect ideas for the books. What’s becoming increasingly confusing is tags overlapping – e.g. a tag of ‘#marketing’ in my jottings may be ideas for me to do for my business – in my book however it’s trying to group jottings for a critique on the ethics of marketing. They’re separate, and when I search #marketing I don’t want to see both – but I do.
Hey Peter!
There’s at least potentially a couple quick workarounds for your issue built into Workflowy already as follows:
1) The search filtering is focused on just the parent/child items for the branch of your WF content your currently “zoomed in” on.
So if you have separate branches for your business vs this or that book, you can “zoom in” on the one you’re interested in and then do your #marketing search from that point and you should only see the tagged content on that branch of your WorkFlowy.
You can also make doing this faster by using WorkFlowy’s “star pages” feature – by either “starring” the “zoomed” in branches you use and want to search within specifically often – or even “starring” the specific filtered search view you want to regularly pull itself as a “starred” page.
You can see how to use “star pages” in the WF > Help > How To videos list.
Good luck!
Thank you – I’d missed the fact search was scoped to the current parent! For some reason I was always going back to ‘Home’ to search…
I am also (now) understanding how starring could be useful 🙂
Awesome! Glad you found those helpful 🙂
Workflowy is an ingenious idea. An endless heirarchy thats easy to manage. And Tagging feature = awesome.
But I’d like to see added: The ability to highlight text. And an insert media feature (for pictures, especially. Video and pdf would be nice too)
Add a few more features and I’m sold!
Thanks
I’m now going deep with tags – several hundred so far. Find and replace would be fantastic. Otherwise, it takes me rather a long time to work through existing content when improving my Workflowy structure. Oh and thanks for the bold and italics – over the past week, I have improved my Workflowy’s UI immensely.
Yes! A thousand times yes!
The ability to add drawings would be incredibly helpful. Adding pictures would be great, and being able to use a stylus to draw would be even more helpful
I agree that inserting images would be incredibly valuable.
Trello does this quite well.
I would love to see a way for Tags to affect style. For instance allow certain tags to bold, italicize, capitalize all letters, or change colors (font color and/or background color). It would also be nice if you could turn the tag-sensitive styling on or off.
I think it would also be useful to be able to sort lists by date or tags.
What about some way of sharing the entire top-level and all sub-levels with someone, instead of just lists (would be done on the home-page from the top-right drop-down arrow)?
Maybe this would be a Pro feature or you’d have to consider how to price it, but it could be more convenient than sharing each individual list and top-level item.
Reminder！
What about a real standalone desktop app for MacOS and Windows?
I have just voted for an official offline android app.
I am an ex iOS user (for 5 years).
I now use android smartphones and I am very happy about my change for a number of reasons but….
Apps in Google Play usually lucks in functionality comparing the same apps in AppStore.
This is the case in Workflowy third party app. It just sucks!!!
We need the usability and stability of the iOS app in Android!
We need an official Workflowy offline android app.
Check how an other smart software developer (Toodledo) solved the same problem (perfect official iOS app / problematic third party android app) via crowd-sourcing:
https://backer.app.net/toodledo
Hope it helps…
e.g. Please don’t forget that many (if not most!) mobile “power” users all over the world now turn to the android environment for its flexibility and power.
I use iPhone, but I see the point of an Android app since so many potential users use it. Also, I want WorkFlowy to succeed/excel so I can continue to use it.
Plus I might migrate to Android one day, so having both gives one more confidence to use WorkFlowy.
The possibility to insert and edit hyperlinks (including server/computer links) to refer each task to it’s folder location.
Ooh – got another one to request!
Please make it so we can create “links” inline as part of the text in a list item that when clicked will jump to a saved “bookmark” view somewhere else in our workflowy structure.
I just had this idea come up as I’m reconciling two similar items in different places in my structure – but where it logically makes sense for the subject to be reference in both places. And so being able to say “See [X Section:link]” and to click on that and jump to the other would be fantastic!
Please add it to the list if you think its a good idea.
Thanks!
Wouldn’t that be kind of difficult? Items don’t so much have a name as a note/date. Names can be incredibly long. Mine definitely are..
Date would be okay though. Maybe. In typing “see: [blahblah]”, the blah could have a prefix to indicate it is an inside-hyperlink, say “[]”. Then as soon as one types “[“, an autocomplete popup (alike to the current ones for @tags and #tags) could come up.
Because the only absolute identifier (of a sort) is probably the date of when an item was made, one could type the date in a way that imitates common gtd-apps; “today” or “08-08-2014” or “8 July 2014” etc etc, and then an autocomplete of items matching that date could show up. Say there’ are three notes. then the autocomplete on typing “[08 July” could be:
– item1 item1 continued to here.
– item2, a long item. truncated with “..:”.
– item3.
Another way is to simply softlink instead of duplicating items to auto retain changes in the origin as well as the softlinked area. If that makes sense. But just how much of an overhaul of the code that would require..Anybody else have better ideas to integration?
Just thought of this!
But would really love the ability to use an “ORDERBY” search functionality so the filtered search results can be displayed in regards to a priority value of some kind (maybe a “Que” metadata value?) rather than only returnable in an order based on their placement in overall logical WorkFlowy structure of one’s.
In particular, I’d love to be able to order them to see them – top to bottom – in the order I intend to work them. And so, being able to search using this type of “ORDERBY” function and say that using some type of metadate or other type of tag maybe so one can quickly adjust the entries otherwise resulting in ones search to display them in a working order – would be very nice 🙂
As always, love the product! And look forward to seeing what you guys do next.
Some typos above… but basically just want to be able to search / filter in a way that orders the results in an order I intend to work (from top to bottom) and not necessarily just in the order that they appearing in my overall logical workflowy structure ; )
Thanks!
That’s a great suggestion ; and using some kind of ORDERBY function would stay in line with the design principles of workflowy (as few buttons as possible).
I see lots of potential logical problems with this though ; let’s say I sort my entries by date, then move some around ; how would this action translate in terms of the actual “logical ordering” of my workflowy document ?
I think when elements are sorted you would have to prevent any kind of “moving” action.
@Simon JB,
Great point! And a fun puzzle to think about as slightly makes my mind dizzy haha.
But I have to agree – most if not all moving really would need to be locked out with this type of filter search as you say. Else things would likely get must up in dramatic and unexpected ways ; )
OR… perhaps the only moving available would be in regards to moving items in terms of the ORDERBY priority! Say if it used some special Que metadata value (this item is 1, 2, 3). The moving in this mode, could automatically reassign the Que #’s based on the order you adjusted them into (but not actually “move” the items in terms of their actual / logically placement in your WorkFlowy structure itself.
I would also love to see a ‘sorting’ function in workflowy.
Yeah, definitely would be nice.
This is an important and great suggestion.
And I have to say, I almost never use Workflowy’s ability to strike out tasks. Unfortunately, WorkFlowy’s strikeout tasks feature as it’s currently implemented has a major flaw.
In Google tasks and most other similar programs, if you un-strikeout a sub-task, the top-level tasks are automatically un-stricken as well. This alerts you that there’s some work to be done underneath the top-level task.
WorkFlowy pointedly does not do this, which means errors are inevitable when one forgets to also un-strikeout all the top-level tasks. It also causes these extra steps. Further, because WorkFlowy doesn’t use checkboxes, this is yet all the more more cumbersome.
This is a big usability flaw in the otherwise amazing WorkFlowy.
I second that ; striking a top-level entry should automatically strike all children of this entry ; and the opposite, unstriking a sub-entry should automatically unstrike the immediate top-level entry (if it was crossed in the first place)
Would love an option to mark a whole tree as complete 😉
As for Android app, I’m quite happy with chome beta’s ability to add workflowy to the home screen as a webapp – now if only I could get the shift indent buttons to work with it – half suspect it’s a problem at my end but haven’t had a chance to play around properly to try and fix the issue.
I have problems with the indents on the Android Chrome browser as well. I noticed that after creating a new bullet, you have to go to a different bullet and back to the new one before it will react to the indent button.
OOPS, formatting got messed up from above, lemme try again
If there was a list like this:
-A
—-B
——-C
(C is in B, and B is in A)
– If I am zoomed into bullet point B (ie B is the root), and my cursor was hovering over C
-when I do ctrl + shift + left on C,
-then I expect A to be set as the root bullet point and C to be moved to the same level as B (ie a sub-bulletpoint of A)
Thanks!
If there was a list like this:
A_
|
B_
|
C
– If I am zoomed into bullet point B (ie B is the root), and my cursor was hovering over C
-when I do ctrl + shift + left on C,
-then I expect A to be set as the root bullet point and C to be moved to the same level as B (ie a sub-bulletpoint of A)
Thanks!
Voted for Reminders, but also want to show support for the Find/Replace-suggestion. Can’t count how many times I’d wanted that support. The nature of workflowy makes it so easy to restructure your information, and is a major selling point in my opinion. The Find/Replace functionality is the missing link when it comes to restructuring/renaming.
Also one minor thing. I would really really like to be able to toggle display of entire notes in the tree. As of now I can only see the whole note when zoomed in or when editing the note. Maybe a toggle much like the display of completed items?
Thanks for a truly wonderful and unique product!
/Martin
IF you put in dates and reminders, can you please, please, please, please give us the option of ISO-8601 formatting?
I.e, YYYY-MM-DD and week-start on Monday?
I rapidly enter today’s date by having an AutoHotKey set up to use the system date – using ISO format. If I put the date at the start of a line that’s when I started the note or had the idea. If the date is at the end then that is when I finished it. As Christoph & others are aware, use of this format makes it SO easy to filter by date.
I second it.
Definitely!
API access would be a splendid and wondrous thing.
Looks like someone released an API: https://github.com/johansatge/workflowy-php
Did not try it though.
Multiple selections are missing in this voting form as well.
Come to think of it, my last feature request is not very important to me anymore because with the new bolding and italics option, I’m going to use some combination of those to highlight top-level lists (instead of my symbols) and indent sub-lists underneath them. That way, when I search for tags, the top-level list(s) are shown, so problem solved.
But email to create a new item would be a huge boon.
One thing that would be extremely helpful is to be able to designate an item as always viewable.
What I do is use items as dividers since I’m using a variation of Michael Linenberger’s Master Your Workday Now system.
Basically as horizontal lines separating items (highest priority below one line, lower priority below another line, still lower priority below another line, etc.). I also have a tickler file set up where every day of the month is its own item.
When I search with tags:
#Call #relationshipsI may see these show up:
#Call Brian Thomas about deal progress @relationships#Call Jennifer about Jim's birthday party @relationships
The problem is I don’t know if this is high priority or not, current or not, etc. But if I could designate certain list items as always viewable, even when searching with tags, then it would show up like this:
• • • • • • Imperative • • • • • •• • • • • • Judicious • • • • • •
#Call Brian Thomas about deal progress @relationships
• • • • • • Perhaps • • • • • •
: : : : : : Tickler : : : : : :
February, 2014
19th - Wednesday
#Call Jennifer about Jim's birthday party @relationships
That view is much better at telling me what to do next.
@ChristophDollis you could achieve that by having a webpage with several frames. Have the top few frames always have open those URLs you want to have open, and the bottom frame be your ‘free moving’ workflowy.
Or the way I do it is I have the Offline Workflowy app as my ‘free moving’ workflowy for note taking and processing, and some other shortcut keys in Fingertips to summon specific pages when I need them. (Daysheet, InputProcessing, OutputProcessing, Dayplanning, Meeting) etc etc.
Add item by email.
As I see it, you would designate one list for this only and this, since it’s only one list, would be turned on or off in settings to avoid cluttering the UI – but you could move it around where you need it just the same as any other list. Also it would be nice if it could be renamed to suit us, but if not, “Inbox,” would be the name.
The bullet for it would be marked differently in some way, such as being highlighted green or red, similar to how shared items are highlighted purple.
Any item added by email would be placed as a normal, everyday bullet point beneath it with the email subject line becoming the title, the body of the email becoming the note for the item, @tag #tag in the subject line or body becoming tags, and – in a perfect world – attachments being auto-saved to DropBox with some type of link, possibly an icon/text link, to it.
This last bit about attachments could possibly be a pro feature.
Anyway, that is how I envision it working.
P.S. You may or may not want to include markup for bold and italics.
This is my biggest request.
Agreed! I want this too. It’s the only thing holding me back from making this my main task management tool
Yeah, I mentioned this to them in an email a long time ago. Would be so awesome.
Wanted: Slight heavier font weight (ever so slightly) for higher levels in the hierarchy (so it is easier to digest the sublists)
This! Is there no themes that do this?
Spreadsheets. The only time I am forced to make lists outside of Workflowy is when I need my list formatted in a spreadsheet and then I turn to Google Spreadsheets.
^Please please please do that!
I would use these all the time. Instead of TAB indenting, it would create new columns. And when you press ENTER it creates new rows. Doesn’t have to be feature rich, just a grid layout plus the usual formatting capabilities.
Is this really worth the effort? You could achieve the same thing with a link in a note (already possible) to a google docs spreadsheet.
Feels like scope creep: http://vignette4.wikia.nocookie.net/simpsons/images/0/05/TheHomer.png
Cmd + K (Ctrl + K on PC) “Insert or Edit a Link
Would require a popup in the UI but would really help when creating a repository of links (My lists are cluttered with long unformatted URLs now)
Please?
I would like the option to hide the highlight in search results. At least for the tags. I find it very distracting to have a yellow highlight of tags when I a looking at my task list.
Even better would be to allow tags to be hidden in search results. Makes for a clean, focussed list.
I also just want to add – and not as a vote or anything – as more than anything I just love the tool as it is – but I am really excited about how meaningful a WorkFlowy API will be (which I know is on your guys list) after Due Dates are added…
It’ll be cool to see how that can be used by people to create a visual calendar view of things – and the like. I suppose the Reminders function could be meaningful with API as well.
Looking forward to see what people make of the possibilities there ; )
When collaborating with other I have not idea which nodes have been modified by other people. It would be valuable to be able to highlight or filter which nodes have been modified recently.
Two great ideas. A timeline of changes would be awesome. And a timeline of notes, which could be searchable by tags.
I would love to have an API in workflowy, I could integrate that with Slack (which we use at work) and keep everyone up to date with what Im doing, what I’ve done and what I plan for the day