The Genius “Forever Calendar” Template – Never Manually Create Calendar Lists in WorkFlowy Again. Ever.


Maybe you’ve never warmed to the idea of having a calendar of chronological dates in WorkFlowy because you’re put off by the idea of manually setting it up – One. List. At. A. Time. I used to have my own way of automating it all… but still, I wanted it to be simpler.

A WorkFlowy hero reached out to me by email a couple of months ago with a template of all the possible date/day combinations that exist from now until kingdom come. It’s actually a much smaller template than you’re thinking right now. A huge shout-out to Christiano Lima Santos from Brazil for sharing this genius solution. I’m kicking myself for not having thought of this. Continue reading “The Genius “Forever Calendar” Template – Never Manually Create Calendar Lists in WorkFlowy Again. Ever.”

The Physical Web: Connecting WorkFlowy Lists to Your Physical Environment


We’re going to be connecting WorkFlowy lists to physical objects using QR codes (Quick Response codes). So… imagine you’ve printed out the QR code below on a sticker and it’s right there, on your refrigerator door, just waiting to be scanned…

Based on a very true story

… You grab some grapes from your refrigerator, intent on polishing them off. You also think to yourself, “I need to remember to buy more grapes the next time I visit the supermarket.” And then your biggest brainwave idea of the day hits you… “Aaaah! Let me put this on my WorkFlowy grocery list!” So you whip out your phone and scan the QR code on the door of your fridge – which then magically takes you to the WorkFlowy list you had in mind. Well, I told my daughter it was magic – but I have a feeling you’ll want to reproduce this dynamic, so I guess I’ll have to walk you through this hand-is-quicker-than-the-eye thing. Continue reading “The Physical Web: Connecting WorkFlowy Lists to Your Physical Environment”

The WorkFlowy Keyboard Shortcut Challenge – Time Trials!


Keyboard shortcuts really put the flow into WorkFlowy. Getting familiar with and wielding them is a must if you want to get comfortable hanging out in your lists. Using kbs’s is like hitting the “Skip Ad” button on Youtube videos… everything just flows so much better. Not using kbs’s is like moving into a new house and not unpacking your boxes. Do you really want to live out of boxes for the rest of your WorkFlowy life?

I’ve got some kbs challenges for you in several shared demo lists… see if you can shave a couple of seconds off my best (timed) efforts. The demo lists are identical to what you’ll see in each GIF. (By the way, you don’t need to add the lists to your account to tinker with them.) Continue reading “The WorkFlowy Keyboard Shortcut Challenge – Time Trials!”

8 Secrets to a Better Link Life – a Mixed Bag of WorkFlowy Tips.


Recently I came across the following WorkFlowy question on Twitter:

Twitter is great for getting to the point, but often one might come across as unloving, uncaring and unsympathetic. This post is quite the opposite… it’s loving, caring and sympathetic toward those who’d like to simplify their link life in WorkFlowy. Perhaps a tad more minimalism would be in order for some – and I don’t think an embedded-link dynamic is necessarily a cure-all. In fact, I think the WYSIWYG (what you see is what you get) modus operandi we currently have is just perfect.

There’s something for everyone in this post. Let’s get to it… Continue reading “8 Secrets to a Better Link Life – a Mixed Bag of WorkFlowy Tips.”

How Martine Ellis uses WorkFlowy to Stay on Cue with her Podcasting


I recently had a chat with Martine Ellis from ( about how she puts WorkFlowy to work behind the scenes with her podcasting. To follow, there’s also a link to a podcast interview she did with me a couple of days ago.  Continue reading “How Martine Ellis uses WorkFlowy to Stay on Cue with her Podcasting”

Get a Grip on Your Day with Kanban Scheduling in WorkFlowy


I’ve got a dead-easy WorkFlowy scheduling system for those who don’t have a fixed, predictable daily routine… especially if you’re the boss of you – or you have a significant amount of time between fixed events – and you’d like to try and make it one of those carpe diem days.

This little productivity booster is a standalone dynamic… You can include it in your repertoire no matter whether you’re a date tagger or have a chronological WorkFlowy calendar in place.

Much like an actual calendar, laying out your daily schedule in WorkFlowy will make you more conscious of how your entire day could shape up. It also brings into perspective what is humanly possible. Continue reading “Get a Grip on Your Day with Kanban Scheduling in WorkFlowy”

WorkFlowy Tag Indexes and The #Super | #cali | #fragi | #listic | #expi | #ali | #docious “TagIndex” Bookmarklet


I’ve long since had a love affair with tags and tag indexes. Today I’d like to narrow things down and talk about using tag indexes to easily access “contexts within contexts”and announce that fate and fortune have favored all of WorkFlowydom – by giving us a way to automate the creation of these tag indexes: rawbytz has just come out – deus ex machina – with his TagIndex bookmarklet. I suggested the name IndexFlowy… but hey, it’s not my brainchild. Continue reading “WorkFlowy Tag Indexes and The #Super | #cali | #fragi | #listic | #expi | #ali | #docious “TagIndex” Bookmarklet”