The Kanban Calendar for Tracking Tasks in WorkFlowy

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In the February 23rd  WorkFlowy webinar, we looked at task management using the Kanban Calendar. The Kanban Calendar is a mashup of the GTD-ish Ticker File, the Eisenhower Matrix and basic Kanban principles. Plus there’s a way to totally automate it with the “Forever Calendar“, linked to below.

Here’s the Kanban Calendar screencast we looked at (yours truly on the harmonica!): Continue reading “The Kanban Calendar for Tracking Tasks in WorkFlowy”

WorkFlowy Tag Indexes and The #Super | #cali | #fragi | #listic | #expi | #ali | #docious “TagIndex” Bookmarklet

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I’ve long since had a love affair with tags and tag indexes. Today I’d like to narrow things down and talk about using tag indexes to easily access “contexts within contexts”and announce that fate and fortune have favored all of WorkFlowydom – by giving us a way to automate the creation of these tag indexes: rawbytz has just come out – deus ex machina – with his TagIndex bookmarklet. I suggested the name IndexFlowy… but hey, it’s not my brainchild. Continue reading “WorkFlowy Tag Indexes and The #Super | #cali | #fragi | #listic | #expi | #ali | #docious “TagIndex” Bookmarklet”

Different Fonts for Different WorkFlowy Outlines

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As your use of WorkFlowy expands, you’ll be doing a lot more than creating lists. You might want to give life logging or journaling a go. Then there’s task management and project outlining, long-form writing, threshing out your blog posts… or just thinking about thinking.

You might very well want to have different fonts for different outlines, seeing as when you zoom into any list, you may potentially be moving into a different mode altogether. If you’re zooming into your journal, you may want to have a font that helps you put on your journaling hat. It could be a typewriter font… or whatever else. This post gives you those tools.

Continue reading “Different Fonts for Different WorkFlowy Outlines”

Any Background Color You Want for Individual WorkFlowy Lists: Tweaking “Painter For WorkFlowy” Chrome Extension

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This is for those among us who squeeze a lot out of WorkFlowy in the Chrome browser. This is also for those who like a tad bit of (the “right”) color in their outlines… Continue reading “Any Background Color You Want for Individual WorkFlowy Lists: Tweaking “Painter For WorkFlowy” Chrome Extension”

WorkFlowy – Your Email Inbox Death Star

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The Death Star was a moon-sized battle station constructed by the Galactic Empire… It boasted a primary weapon, a superlaser, with sufficient firepower to destroy an entire planet with a single shot. 8 giant kyber crystals powered the superlaser. – Wookieepedia – The Star Wars Wiki

I’ll be giving you 8 WorkFlowy kyber crystals to superfocus your superlaser – to once and for all decimate your email inbox. Join me on the WorkFlowy side of the force. Continue reading “WorkFlowy – Your Email Inbox Death Star”

WorkFlowy for Foodies

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food·ie

/ˈfo͞odē/
a person keenly interested in food, especially in eating or cooking.
“WorkFlowy may help foodies to better organize their culinary pursuits”


Today’s awesome guest post and ideas were cooked up by one such foodie, Nathan Schafer. It comprises the meaty parts of a couple of email exchanges between Nathan and I (Frank).

Nathan is currently a stay-at-home dad. He used to work as a dialogue editor and voice over engineer for TV animation. He also composes music semi-professionally for various types of media and as a side hobby under the name Peaks of Valleys. You can check his work out here: www.peaksofvalleys.com. Nathan also happens to be a seasoned cook – which is what he’s serving up in WorkFlowy for us today.

Nathan tells me that he uses WorkFlowy to organize recipes and make both shopping and following a recipe a lot easier…

Continue reading “WorkFlowy for Foodies”

Dee Jay Doc’s “Action Flow” Demonstrates WorkFlowy Tagging Magic 101, Bringing Together what Many Find Elusive

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Today’s post is an encore of Dee Jay Doc’s interview last Thursday. I’m incredibly impressed with how he put together his “Action Flow”. Dee Jay Doc is going to run us through the basics, but you absolutely have to zoom in, hit some tags and tinker with his shared list to see how all of the moving parts of his system integrate seamlessly.

It is well worth highlighting that Doc does a fantastic job of consolidating to-do items within individual project workflows and those in fixed daily schedule lists. He also uses a hybrid of date/ month tags – everything coming together in his tag indexes. You’ll most certainly want to take a page or two out of his book, since many people have found what he’s achieved in his Action Flow to be painfully elusive. There’s also a lot of magic here for those of you GTD fans. Here’s last week’s question I saved for today:

FRANK: Do you have any of your own home-grown tips and tricks which you wangle out of WorkFlowy – anything that you’ve been dying to shout out aloud? Because now’s the time to do it!

DOC: My life can get complex because I run the Fresh Camp, create my own Dee Jay Doc music and help my wife with her handmade jewelry business.

I’ve been tinkering for years with WorkFlowy as well as other task management systems. I really appreciate your new book, Frank. It got me into the next dimension of WorkFlowy use. Here’s a few things I’ve been doing to help manage my own workflow:

AREAS

I can filter my whole system by area. This helps me focus on one aspect of my life:

FAMILY (#fam)

FRESH CAMP (#fc)

OCEANNE.NET (#oce)

(My wife’s handmade jewelry business)

Goals

#goals” is a shortcut that expands all my yearly, seasonal, monthly and weekly goals. This is very important so I can check in with my deepest, most essential goals and make sure I’m doing what’s most important. Sometimes I get so caught up in the matrix of tasks, due dates and stuff that I can’t seem to perceive the most important objectives of the week and stay up on what I need to get accomplished this month.

Contexts

I use a lot of GTD principles, in that I collect in an inbox (Reminders on my iPhone). I process them. I organize in WorkFlowy and assign contexts. I will check my @office context when I’m in my office, but I can usually only do a few things on any given day, so I spend more time in my Day views than in my context views. I try to schedule my week out this way and take work in chunks.

TODAY

Inside the Today node, I have three buckets, “Priority”, “Call”, and “If I Can”. Each of these operate the same way. I can write my priorities for Friday in the Priority node with a tag @f. I can do this ahead of time and/or on the day of. They can be in any order because I don’t spend time just looking at the priority node. Instead, I click @f on Friday. This filters all the @f tags from the three buckets. It also filters out my schedules for all days except Friday. I love this view. It gives me an overview of my day.

If I am zoomed all the way out to “Action Flow”, and I click @f, I can see my Friday along with any other task from any PROJECT or NEXT BUCKET that is tagged @f. I can leave it there or drag it into my days PRIORITIES, CALL, IF or SCHEDULE.

Another cool thing that I could NEVER do in a Calendar program is click on the context tag of the context I’ve scheduled myself time in. For example, at 1pm on Friday I’m schedule to go into the studio. If I click @studio, I’ll see any task with the @studio label (I do need to click on @f to remove it from the search, or else I’d only see the tasks with @studio and @f).

Once again… do yourself a favor and go and play with Dee Jay Doc’s Shared list:

https://workflowy.com/s/bIHQ50h7q3


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