#tags and @tags in WorkFlowy

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You can now add #tags and @tags to your WorkFlowy document. This makes organizing things much easier, especially when your WorkFlowy document starts to get large. Type “#” before any word, like “#loveit” and then when you click on that tag, it will display only items containing that tag. Click the tag again, and it’ll remove the search.

Want some suggestions on how to use tags? Here you go:

  • When will you do stuff? Use #now for stuff you want to do today, and #soon for stuff you want to do in the next week or so.
  • Who’s doing what? Use @Name tags to keep track of who’s doing what.
  • What’s the priority? Use #important for things that will make a big difference and #urgent for stuff that’s time sensitive.
  • How long will this take? Use #small, #medium and #large to keep track of the size of the things you’re working on.

Overwhelmed?

Workflowy replaces your notebooks, stickies and bloated apps with a simple, smooth digital notebook that makes it easy to get organized and be productive.

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point055andrew capey
7 years ago

Extend the range of tags, to show location & type of work e.g. #atHome #atInternet #atShop #atGarden #atHol #atPC #atPhone

& #doBuy #doWrite #doRead #doChange #doChase #doDelegate #doDesign #doDo #doEscalate #doFind #doGet #doMake #doRemove #doResearch #doSchedule #doShare #doTalk

Joe T.
Joe T.
7 years ago

Just a tiny point to your examples. All the “at so-and-so place” tags, like #atPhone and #atGarden would seem better suited to use the “@” alternative, e.g., @Phone and @Garden (assuming you’re like me and pronounce the “@” sign as “at”).

sanjay
sanjay
7 years ago

read the article. useful. could not hear the comments from the speaker, may be something wrong with the browser.

Anonymous
Anonymous
6 years ago
Reply to  sanjay

Maybe no audio was intended. I think the video itself explained the usage adequately.

Frank
7 years ago

Same here, I heard nothing, but I got the just of it. Good Stuff.

e
e
6 years ago

I was using a “!” for priority items. I tried changing them to “#!” to see how this feature would change things, but discovered that the characters following the “#” couldn’t be “!”. Then I realized that all this feature is doing is using the preexisting Search function. I don’t mind just typing “!” in Search, so I’m going back to that.

John Seiffer
6 years ago

On my Windows PC when I’m entering an item and type # or @ a list of all the related tags shows up so I can pick one. This helps me keep misspelled tags to a minimum. But that same thing doesn’t work on my phone in the android version. Is that just a limitation of android or is there a way to make that work on my phone too?

NoOne Specific
NoOne Specific
6 years ago

A standardized syntax might be as simple as:
@Any Person’s Name
#Tag for anything else. Thought. Place. Whatever
! or #! For an immediate action required type priority

Any thoughts?

gwelkind
6 years ago

Google Calender integration would be superb here. For example #dueTomorrow or #due05-04-2015, could automatically create a gCal event. Adding #remindme or other attributes could add an email reminder while #important might change the color to red. Is this project Open Source? I would be happy to help implement this feature. I just began using WorkFlowy today; I have to say, I’m quite endeared. Simple+elegant, bravo.

kimn
6 years ago
Reply to  gwelkind

YES!!! Ical integration too
for those of us who refuse to be indoctrinated by the Big G;
not sure Big A is much better…
just a personal preference 😉

kimn
6 years ago
Reply to  gwelkind

Ical integration as well, please

Timo Haukilahti
6 years ago

Tagging full names of persons seem to be more handy if spaces are left away. Like @JohnSmith or @TimoHaukilahti.

el
el
5 years ago

Would be great if tags could be renamed (like find and replace) instead of having to change each one individually

Joe M.
Joe M.
5 years ago

How do I get rid of tags from the memorized tag list?

Jesse Patel
Jesse Patel
5 years ago
Reply to  Joe M.

You have to remove them from the whole document, unfortunately. If you’ve tried this, make sure you have completed items visible.

Nanda
Nanda
5 years ago

A very useful feature.

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