16 May 2012

Instantly Duplicate Any Sub-list

We're happy to announce another new feature. This one's been heavily requested for quite a while but for various reasons we didn't get to it until now.

It's now possible to instantly duplicate any sub-list in WorkFlowy. This is useful when you have a template that you want to duplicate multiple times (say for each customer of your business), or if you have a checklist that you need to complete repeatedly.

Here in WorkFlowy land, we have a release checklist that includes a testing process. We run tests for every platform that WorkFlowy can run on before releasing a new version. We have a template for the testing process that contains a section for notes and a checklist for the platforms we need to test on.

Testing_process

With the new duplication feature, we can simply duplicate the template. To duplicate a list, hover over its bullet to bring up the control menu, move to the down arrow to show the additional controls, and then click "Duplicate".

Duplicate_with_cursor_zoomed

Then it's simply a matter of changing the name of the duplicate (in our case, to something like "Testing checklist - May 16th, 2012"), moving it to where it needs to be, and actually completing the process.

We hope this speeds up anything you find yourself doing repeatedly in WorkFlowy, and we'll see you next time.

 

8 May 2012

Paste Multi-Level Bulleted Lists into WorkFlowy

Here at WorkFlowy HQ we've been thinking about how to better enable people to move their lists from elsewhere into WorkFlowy. It's been possible to paste single-level lists into WorkFlowy for a long time - but what fun is that?? The power of WorkFlowy lies in its hierarchical structure!

The problem with importing multi-level lists is that there are so many different formats - HTML, OPML, plain text, etc., etc., and many formats come in many variations. We also want pasting lists into WorkFlowy to feel seamless - just copy the list from one program and paste it directly into WorkFlowy. No having to click on menus to bring up a separate box to paste into or anything like that.

We decided to start with enabling pasting of normal bulleted lists* like those you'd find in Google Docs. 

Here's an example. I have a (very interesting) list in Google Docs that I want to move into WorkFlowy. First I select the list in Google Docs and hit ctrl-c (or Command-C on Mac) to copy it.

From_google_docs

Then I open up WorkFlowy, navigate to where I want to paste the list, click into the item in which to paste and press ctrl-v (Command-v on Mac) to paste. This is the result.

To_workflowy

Fancy, huh? We hope this helps you move your other lists into WorkFlowy. More import options will come in the future.

* For the more tech-savvy, we specifically support pasting HTML lists that use <ul>, <ol>, and <li> tags. Note that some programs like Microsoft Word and very old versions of Google Docs do not save HTML lists in a sane format, so we currently can't import them correctly.

13 Apr 2012

Embed Shared WorkFlowy Lists in Your Own Account

We have a big announcement to make: It's now possible to embed WorkFlowy lists others have shared with you in your own account!

Many of you have requested this feature, and it's been a long time coming. Getting it to work was tricky and required rewriting a large fraction of our codebase. We're proud to be releasing the first version today.

Now more about the feature. First, if you've never shared a list in WorkFlowy, you should read our blog post on sharing and collaboration.

Prior to this change, the only way to view a list shared by another WorkFlowy user was to view it using the URL that's generated when they share it. The URL approach is great for sharing quickly, but it can be annoying if you need to keep returning to the same shared list over and over.

The new list embedding feature makes collaboration seamless. If you view the URL for a shared list while logged in, you'll see a button in the lower right corner of the screen:

Addtomyaccount

Click this button, and the list will instantly be added to your own account. It's added to the Home level of your account, but you can move it wherever you like.

Succeeded

Lists that you've embedded in your account will show up with a special blue aura. Below you can see our collaborative WorkFlowy list (this is where all the magic happens).

Bullet

You can access their details or remove them by using the special controls that show up when hovering over their bullet.

Hovercontrols

Lists you've embedded in your account will update in near real-time when your collaborators change them, just as they do now for shared URLs. If the owner has enabled editing, you'll be able to make your own changes to them.

What's so great about embedding shared lists in your account? First, it means that everything you're working on is in one place - go to workflowy.com and it's all there. It's also all instantly searchable from the same search box. Second, if you have email summaries enabled (look for the checkbox in the Settings dialog), you'll receive daily updates with all the changes in your account, which includes all your embedded lists. This means you'll be notified when your collaborators make changes.

Give this feature a spin. We'd love to hear your thoughts.

 

12 Jan 2012

New WorkFlowy Video (from MyPromoVideos.com)

The folks at MyPromoVideos.com love WorkFlowy, so they reached out to us and offered to create a video for us. We were touched by the offer and accepted. The result is a cute, funny cartoon introducing WorkFlowy that you can watch above.

Below is an interview with Gopal, one of the guys behind mypromovideos.com. It's about how they use WorkFlowy and how they make these animated videos. They're a bootstrapped startup out of India, and I think it's pretty interesting.

Read the rest of this post »

15 Dec 2011

WorkFlowy Mobile: Simpler, Easier Editing.

We've made a pretty dramatic change to how WorkFlowy works on phones and tablets. It's now designed to work just like a notepad. As soon as you tap an item, you immediately start editing it. We've been using it this way internally for about a month, and it profoundly improves the enjoyability of WorkFlowy on your phone.

Update: Please note that we do not have applications in the iOS or Android app stores. Access workflowy on mobile by typing workflowy.com into your mobile browser (cookies must be enabled). We are working on installable apps with offline support.

22 Nov 2011

New WorkFlowy Feature: Add Stuff In Search Mode.

You can now add new items even if you have an active search on your WorkFlowy list. I know this sounds like a small feature, but it's not. It's huge. It's already changed how I used WorkFlowy.

I used to filter for a tag to find what I wanted to work on, then zoom into it. Now I just filter my list down to stuff with @Jesse and #current on it, and get busy. It lets me keep everything I need to work on in front of me at the same time. I love it.

4 Nov 2011

We Just Realized It's Our Birthday!

Bday_cake

(image source)

A few moments ago, I was sitting around coding when Mike said, "Hey, guess what day it is?" I thought about it for a second and realized, "Woah, we launched a year ago today." And to prove it, here's the TechCrunch article.

So I thought I'd write a birthday post, filling you in on where we are, where we've been and where we're going.

Where We Are

Registered Users: Approximately 100,000

Active Users: Approximately 30,000

How long the average user has WorkFlowy open each day: 4 hours

How long the average user actively uses WorkFlowy each day: 1 hour

Growth Rate: Pretty fast.

Gushing emails we get every day from our awesome users: Lots.

How much fun we're having building WorkFlowy: 10/10

How grateful we are to all our users for spreading the word and supporting us: 11/10

That should give you a decent sense of how things are going at the present moment. Now, let's shed some light on what's happened over the last year.

The Past Year

Launch ... Wow, people love it.

When we launched on Nov 4, 2010, we were blown away by the reception. The post sat as the most popular on Techcrunch for many hours, and we got more than 10,000 new users. The next day, Lifehacker wrote about us and sent another nice burst. People seemed to really like WorkFlowy, and we were impressed that a lot of those people from launch day kept using the application. In fact, a lot of them still do. After launch, the product just spread through word of mouth. We haven't done any marketing.

The initial signs that things were going well came in part from the fact that our user numbers grew and our help inbox filled with nice emails and great suggestions for how to make the product better. The most compelling sign, though, was from our friends. Tons of them just started using WorkFlowy, and kept using it. Over time, more and more were using it. Soon, it seemed like I couldn't walk into a room without seeing three or four dedicated WorkFlowy users.

One of my best friends, Lukas, didn't get it though. I'd tell him how great things were going and he'd clearly feel happy for me. But once in a while, he'd say something like, "I think it's a slick app, but why do people love it so much? I'm not into productivity tools and would never use it. It's just not my kind of thing." This didn't bother me. In fact, I never encourage my friends to use WorkFlowy. I don't think I get anything from a handful of people using WorkFlowy out of guilt.

Then sometime during the summer, Lukas said, "You know what WorkFlowy needs? A timer." Then he proceeded to tell me why he thought so. He apparently had started using WorkFlowy every day. I don't know why he hadn't told me, I'd like to think he was too embarassed. Somehow, despite his opposition to the idea of the product, he'd gotten hooked. Now when I walk around his office, I see a lot of people using WorkFlowy.

And that's basically how WorkFlowy has grown. People find it surprisingly useful, and they tell one another about it.

What we've done

We use WorkFlowy all day every day to manage it's own creation. We spent the beginning of the year improving the core product, because we felt that it wasn't complete enough to be really proud of. We added collaboration, basic mobile support, dramatically sped it up, and made a ton of other basic improvements, with equal focus on new features and increasing usability.

In around June, we decided it was pretty awesome wanted our active users to start growing faster. We were losing users at about the same rate that we were getting them, so the usage graph wasn't yet up and to the right. So we spent a few months working on improving the new user experience. We launched a new user tutorial, introdcutory emails, summary emails, a simpler landing page and some other stuff. These changes immediately changed our growth curve and we've been enjoying healthy active user growth ever since.

We've now moved back to working on the core product and it feels great. Over the last couple months we've launched new features and started working on big new ones. There's nothing more fun than plugging away on it.

The Next Year

Our first priority for the immediate short term is to launch a WorkFlowy Pro plan, so that we can start to make a little money. This will help us pay for scaling the servers and for hiring more designers and developers to improve the product. After doing that, though, we're super excited about where the WorkFlowy is going over the next year. Our focus for the next year will be on mobile, collaboration, and simplicity.

Mobile

Everyone who uses WorkFlowy wants it to be awesome on their phones and tablets. They want it everywhere with them. It's clearly a huge opportunity for us, and we want to essentially replace the Notes application that comes with every phone. (For all those wondering about offline support, we'll have it for the mobile and the web application).

Collaboration

WorkFlowy needs to be as fluid for a group of people as it is for one of them. We always concieved of WorkFlowy as a powerful collaborative tool, but we needed to nail the single user functionality first, so we launched without any collaboration. The collaborative features we currently have are great, but they're rudimentary. It is just the tip of the iceburg. Expect a lot of improvements for collaboration in WorkFlowy over the coming year.

Usability

We feel proud of the WorkFlowy interface as it stands right now. It can, however, be so much better. Thus, one of our three main product priorities is simply to make the existing features work better, and to make small but important changes that make WorkFlowy more enjoyable to use. People often email us saying, "Keep making it better ... but don't clutter it." And that is genuinely what we are working toward. 

Conclusion

To make a long story longer, we're happy and bright eyed. WorkFlowy is a blast to work on and our users are fantastic. We love the product and are excited to make it even better. Expect great things over the coming year.

 

28 Oct 2011

Tag Auto-Complete: Better Than a Bathtub Full of Dollar Bills. Way Better.

Tag-auto-complete

When you start adding a tag to a WorkFlowy item, a handy little helper will pop up. It also works when you're typing out a search. This will save you countless seconds and put an end to your habit of tearing out your hair while contemplating whether tags really do anything special in WorkFlowy.

Enjoy.

25 Oct 2011

Meet your new friends: Undo & Redo.

Undo_image

That's right folks. You can now hit "control" (or "command") and "Z" at the same time and, magically, the last change you made will be undone. Revoluionary, we know.

You can also use "control+shift+z" or "control+y" for redo. Huzah! 

26 Sep 2011

WorkFlowy in Action: Stephen Pickering's Rules for Effective Tagging

Stephen Pickering sent us an email explaining his approach to tagging in WorkFlowy. We thought it was pretty interesting, so we might as well share it. 

Stephen puts a list of all his tags at the top for quick reference and filtering. After his tags he lays out all the rules he uses to organize his WorkFlowy. This layout allows him to be both consistent in organizing his lists and quick in accessing them. Here's what the top of his WorkFlowy document looks like: 

In the relatively near future, we'll make Stephen's job easier by having WorkFlowy compile tag lists for you automatically. No technology, though, can free you from choosing a system to organize yourself and sticking to it, and Stephen's rules seem pretty useful.

WorkFlowy provides a better way to organize your brain. It mimics the way you naturally think, and gives you one place to manage all the information in your life.

Want to share how you use WorkFlowy with other users? Send us text, pictures or videos with your thoughts on WorkFlowy to blog@workflowy.com